The Link's primary focus is to support innovative explorations in teaching and learning. This means that our rooms are focused on course activities – either scheduled semester courses, study groups, or one time course meetings. Rooms that are not reserved on the calendar are almost always used by students for ad-hoc academic activities – so even if the calendar isn't fully reserved, Link spaces are fully in use. Availability of unscheduled space for spontaneous collaboration is an important priority for the Link's mission.
Events that are not classes and wish to use Link space are evaluated on a case by case basis by the Link management team. Some of the things the team considers when evaluating events include:
- Timeframe – shorter time frames (<4 hours) are more likely to be allowed in the Link than longer or full-day event requests. We may ask you if it is possible to shorten or change your event timeframe.
- Event purpose – use for courses is prioritized over research-related, non-academic, extracurricular or administrative events.
- Attendees – if no Duke students are involved, the event would likely not be accommodated.
- Time of year – during academic breaks, we are more likely to be able to support event activities outside of scheduled classes, due to lower student demand.
- Technology needs – if your event requires detailed technological support, we may be more likely to place it in the Link to allow staff to better support you.
If you would like to use the Link for your event, you can place a request in 25Live for the room you would like to use. Alternatively, you can contact us via email (firstname.lastname@example.org) or via our general contact form to discuss the details of your event before placing the 25Live request.
Because of the possibility that your event may be turned down, customers are STRONGLY encouraged to secure a confirmation of the room reservation before advertising your event. Our experience is that customers who do not wait for confirmation and then have an event turned down often have problems communicating the alternate location to event attendees.